Behind the Scenes: How Admissions Offices Evaluate Applications

The early decision and early action applications are being sent off. Suddenly students who were working very hard may find themselves with no college-related work to do, for a time. Some might rejoice, while others find it very hard to wait for an answer, and are anxious to know the status of their applications. So what actually happens in an admissions office once those Common Applications are uploaded? The file review process varies from school to school and depends on the size and type of institution, its selectivity, and the school's own culture. Many admissions officers would acknowledge that it's an imperfect process that is part artistry, part science. In general, students are assessed relative to the applicant pool and to the school's enrollment objectives. Each student is considered on his or her own merits, but also as a member of a class that reflects the demographics of society as a whole. Your student, then, is valued for how they contribute to that mix.

While larger universities typically use a formula based on standardized test scores, GPA, and other pertinent information to calculate a student's admissibility, most schools review each and every application personally and thoroughly. Students can be assured that their application will be reviewed by a committee comprised of admissions counselors, faculty members, current students, part-time/seasonal staff, or any combination of the above. The fact that several different people representing a variety of perspectives and interests review each file reflects their effort to make the process as fair as possible.

After they review the file, admission committee members assign students a ranking, either numeric or alphabetical. Applicants with the highest scores are typically admitted and those with the lowest ranking are usually denied. It is the applications that fall in the middle that receive the greatest attention. At this point the colleges are looking to fine-tune the composition of the incoming class and each applicant is evaluated for the ways in which they might uniquely contribute to the school based on their particular strengths and talents.

Admissions offices are always interested in increasing their "yield", or the number of admitted students who actually matriculate at their school. A student's "demonstrated interest" can be a good indicator of their likelihood of attending, so many admissions committees note if the applicant visited their campus, met with them at a college fair, interviewed, joined the group when the college visited the student's high school, or utilize social media to learn more about a college. Quality of the interaction counts.

Admissions officers also read letters of recommendation carefully and look specifically to see if what others have to say about the applicant supports the information the student has provided in his application. Is the student the passionate scholar he claims to be? Is she really a leader in a meaningful way or are her positions merely titular?

Finally, some students may be "on the bubble" because of their academic standing. If their grades are close, but not quite, what the admissions office would like to see, they may wait until the third quarter grades are released to make their decision. At this point no applicant really knows where they stand in the admission pool, so it is important that seniors continue to strive to get the best grades possible.

For many, this period of waiting can be stressful. Know that admissions counselors are doing their best to weigh every piece of an application to make the best and fairest decision possible. In the meantime, keep working hard, and keep your fingers crossed.

A Resume Can Strengthen Your College Application

Resumes are not usually a required piece of the college application. So why do we insist you write one? There are several reasons, including:

A resume is a way to tell colleges, in more detail than the Activities section of the Common Application will allow, about the jobs you have held, the sports you have played, and the volunteer work you have done. In this way, you can create a more complete picture of who you are and what you do.

A resume is a snapshot of how you have chosen to spend your free time, which in turn says a lot about you, what you like to do, and what you do well. If you look closely, common threads often emerge that might inspire a personal essay topic or suggest a potential scholarship niche.

• If you chose to share your resume with your college interviewer, you can help them to get a quick snapshot of who you are. This will help them to ask questions about things that you have done that are particularly interesting to them.

Many students apply for jobs and internships during their freshman year. Having a resume already prepared when you enter the career services office gives you a jump start. It’s a lot easier to refine an existing document than it is to create that first resume.

All’s Well That Begins Well

The hallways are beginning to fill with the buzz of seniors talking about their college choices. It’s hard to believe that just a year has passed since they started their college search – so many campuses have been visited, so many interviews have been had, and so many essays have been written! As the junior class embarks on their own college process, we offer these tips to get their college search off to a strong start: • The process of finding and applying to the colleges that are the best fits for you takes a considerable amount of time, thought, and energy. In the months ahead your ideas about the “right” college will evolve, your selection criteria will change, and what you most value in your college experience will shift. Give yourself the time and space to consider what is best for you. • Commit yourself to working on your college search as if it were an additional class. Set aside time each week for your “college process homework”. • Finding the right college involves many steps and even more details. To keep yourself from becoming overwhelmed, set up organizational systems early. Designate a place to store all your college materials. Set up folders in your email account specifically for college related correspondence. Create file folders to store hard copies of materials and ask for help from a parent or a friend if organization does not come easily or naturally to you. There is so much to do, you won’t want to waste time looking for materials. • Go into this process with an open mind. Don’t put too much weight on your preconceptions about a particular college or rely too much on what your peers tell you. Your unique impressions are what matter most. • Understand that this year-long process is about more than just “getting in”. It’s a process of self-discovery, values clarification, and taking responsibility for yourself. Be sure that you are at the center of the process, not your parents, or you will deny yourself the opportunity to learn these valuable lessons. • For most, going away to college marks the beginning of your real independence from your family. Just as leaving home is a big step in your life, so to is it for your parents. Understand that they are going through their own version of the college process and will need time to process just as you will.

Although the road ahead is a long one, getting off to a strong start can set the tone for a successful and rewarding college search experience. Get organized, set aside time to work on your college process, and take advantage of the opportunities to show your emerging independence and self-sufficiency that this process allows and your efforts will be well rewarded.

Behind the Doors of the College Admissions Office

With applications sent off, the college application moves from the student’s desk to the college admissions office where, for the next two months hundreds of thousands of applications will be reviewed while students across the country anxiously await a decision. What goes on behind the closed doors of the admissions office is a mystery to most and decisions can seem to reflect more “artistry” than science. In fact, the process varies from school to school and depends on the size and type of institution, its selectivity, and the school’s own “flavor. However, every college and university assesses the strength of each application relative to the applicant pool as well as the school’s enrollment objectives. While each student is considered on his or her own merits, schools work to “socially engineer” a class that reflects the demographics of society as a whole and each student is valued for how they contribute to that mix.

While larger universities typically use a formula based on standardized test scores, GPA, and other pertinent information to calculate a student’s admissibility, most schools review each and every application personally and thoroughly. Students can be assured that their application will be reviewed by a committee comprised of admissions counselors, faculty members, current students, part-time hired staff, or any combination of the above. By being viewed by several different people representing a variety of perspectives and interests the goal is to make the process as fair as possible.

After reviewing the file, students are assigned a ranking, either numeric or alphabetical, and those given the highest scores are typically admitted and those with the lowest ranking are usually denied. It is the applications that fall in the middle that receive the greatest attention. At this point the colleges are looking to fine-tune the composition of the incoming class and each applicant is evaluated for the ways in which they might uniquely contribute to the school based on their particular strengths and talents.

Admissions offices are always interested in increasing their “yield”, or the number of admitted students who actually matriculate at their school. A student’s “demonstrated interest” can be a good indicator of their likelihood of yielding, so admissions committees note if the applicant visited their campus, met with them at a college fair, interviewed, or joined the group when the college visited the student’s high school. Typically, the more often the student demonstrated their interest in a school, the better.

Admissions officers are also interested in letters of recommendation and look specifically to see if what others have to say about the applicant supports the information the student has provided in his application. Is the student the passionate scholar he claims to be? Is she really a leader in a meaningful way or are her positions merely titular?

Finally, some students may be “on the bubble” because of their academic standing. If their grades are close, but not quite, what the admissions office would like to see, they may wait until the third quarter grades are released to make their decision. As at this point no applicant really knows where they stand in the admission pool, it is important to continue to strive to get the best grades possible. It is not too late to make a good impression!

So, the waiting game continues. Know that admissions counselors are doing their best to weigh every piece of an application to make the best and fairest decision possible. In the meantime, keep working hard, and keep your fingers crossed.

Fine Tuning the College List

After months and months of research, visiting schools, and interviewing, many seniors are faced with a new dilemma: how to cull what has become an impressively long college list into something more manageable and realistic. With more than 3,000 colleges from which to choose, the challenge is to develop a list of schools that both matches the student’s abilities, interests, and character and that also represents an appropriate range of selectivity. Generally, a college list of 8 - 10 schools is appropriate for most students. Even though the Common Application facilitates the application process, interviewing, campus visits, and completing supplemental materials can take a tremendous amount of time. Working on too many applications can compromise both the caliber of each individual application as well as detract from time and effort better focused on school work and extracurricular activities.

To hone the list, consider carefully why each school was put on the list in the first place. Likely, through the college process, search criteria became increasingly refined and those schools chosen early in the process may no longer be appropriate. Review the list carefully, and keep only those colleges that remain the best matches.

The next step in refining the college list is to check it for balance, making sure that there are “Reach”, “Eye-Level”, and “Likely” schools represented. Typically, the most selective, or Reach schools, are the easiest to add and lists quickly become “top heavy.” Because these schools typically have lengthy supplements, applying to many of them can actually backfire as it’s hard to put forth one’s best effort on each and every application. A better strategy is to submit thoughtful and well-polished applications to the top 2 – 3 Reach schools.

At the other end of the spectrum, “Likely” schools play a critical role and should not be just “thrown on” as afterthoughts. Like every other school on the final list, these schools should be places where the applicant would thrive academically and socially. If a Likely school is not a college the applicant would attend, then it shouldn’t be on the list at all. These 2 – 3 schools are the most difficult to find because they involve a compromise of some kind and they don’t have the same cache as the more selective schools.

The middle tier of schools that appear on a balanced college list are the “Eye-Level” or “Moderate” Schools – those institutions where the applicant stands an even chance of being admitted. These 3 or 4 schools are the backbone of the college list and should be chosen with tremendous thought and care. Chances are, it is one of the schools in this category that the student will end up attending.

Developing a balanced list of appropriate schools takes time but should reflect a range of schools at which the applicant will be a happy, successful student. While there can be compelling reasons to have lists that are longer or shorter than the recommended 8 - 10 schools, the most important thing is that the list is balanced between Reach, Moderate, and Likely schools and that the applicant puts his best effort into his applications at each and every school.

No One Said Applying to College Was Easy: 7 Tips for Parents

Time and time again parents sit in our office and reflect, “I don’t remember it being like this when I applied to college” and, indeed, the process has changed in some important ways. More colleges are making standardized testing optional, schools are becoming increasingly competitive, students are sending out more applications and parents are more involved in the process than ever before. For parents of rising seniors, we offer these words of advice: 1. Help your child remember that college is first and foremost about the academic experience. Colleges are offering some very enticing options including gourmet food service, dorm suites with full kitchens, athletic centers with state-of-the-art equipment, and cyber cafes at every turn. All this is very appealing, but students can lose focus on what should be at the center of their college experience – the academic program. Enjoy all the amenities colleges have to offer, but help your child assess the breadth and depth of courses offered and the level of academic rigor. While these intangibles can be hard to evaluate, it is important to help your child to keep the rightness of the academic fit at the center of the decision making process.

2. If your child has been a procrastinator for 17 years, going through the college process isn’t going to draw out Type A qualities. Know your child’s strengths and weaknesses, and proceed accordingly. If he is disorganized, set up organizational systems. If he needs to read about colleges to really understand them, buy him guide books. Tech savvy kids can gather a lot of information from YouTube videos, podcasts, and school websites. Learning and behavioral styles are hard to change, so play to your child’s strengths.

3. Remember, this is not your turn to apply to college. While you’re college years may have been the best of your life, that doesn’t mean that your alma mater is perfect for your child. Let your child decide what is the best place for him/her to spend his/her undergraduate years.

4. It’s hard to be objective and supportive at the same time. If you start more sentences with “Tell me more about what you think about …” and fewer with “I think that…”, you’re well on your way.

5. Applying to college is probably the longest, most involved, and most difficult decision your child has ever had to make. Give him plenty of time and space to process all the information and don’t undervalue the emotional component. This is important practice for making even the even bigger decisions which the lie ahead.

6. View the process of applying to college as just that – a process. It has a beginning, a middle, and an end and each child will go through the process in his own way, in his own time, hopefully taking on increasing responsibility and ownership. Ultimately, this is not just about “getting in”, but about developing self-awareness, clarifying values and becoming self-sufficient and self-directed. When parents become too involved, the student is denied the chance to go through this very maturing, self-actualizing process.

7. First row seats don’t always provide the best view. Sometimes the best place to watch this process is from the bleacher seats.

One Tour, Two Different Perspectives My daughter is a high school junior and last week we took our first official tour of colleges specifically for her. Although I had, of course, anticipated this moment for years, looking at colleges through the eyes of an invested parent instead of a detached consultant, was an extraordinary experience for me, unexpected in many ways. I worried about how she would find her niche in this new community, I tried to imagine her taking a semester to study abroad, and I wondered how she would be shaped differently by her experience at each college.

Read more: http://www.metrowestdailynews.com/archive/x1076645602/COLLEGE-MATTERS-One-tour-two-different-perspectives#ixzz1KGkDiJSm

How to go to College... Without Going Broke

At this seminar you will learn tips on the financial aid process, which colleges have the most scholarship money to distribute, and how to maximize your free scholarship money. To register please contact Karen Grunow kgrunow@ahpnet.com or 978.261.1417.

How to choose classes for next year Over the next few weeks, students will be filling out their course selection forms for next year. Students should put careful thought into their choices, selecting those that will demonstrate their academic potential and willingness to challenge themselves while not creating a schedule that will leave no time for extra-curriculars - or sleep!

Why everyone should consider a Gap Program

Special Gap Year Programs Benefit ManyGap year and gap semester programs have always been very popular in Europe and are quickly gaining popularity in the U.S. For some students, this hiatus from the lock step march through their academic careers provides a timely opportunity to tackle new challenges, pursue passions and become more self-confident, self-sufficient and self-aware through travel, work, study and community service. These benefits of a gap program are well-recited, but there are less obvious yet equally compelling reasons to take advantage of this experience.

Helping your child with the college process

Resolutions Worth KeepingHelping your own child with their college process can be a rewarding, bonding experience - but boundaries have to be drawn. Here's where I have resolved to draw the lines and I embark upon this process with my own daughter.

Twitter coming soon to a classroom near you

The Social Media Revolution Social media tools are changing the way teachers teach, students learn, and the classroom is defined.

Reaches, Moderates, and Likelies - The College List

Building a Better College List Ideas for our monthly columns come from many different places, but after the umpteenth conversation with my colleague, Tim, about people's misguided notions that we can "just make a college list", I decided to write about the considerations that we put in to each of the college lists we create for our clients. In truth, we never get "the list" right on the first try and, in fact, we don't try do. Figuring out which colleges are the best matches is an iterative process, but the more the client understands their options, the more they learn about what is important to them, and the better the ultimate list will be.

The Effective Personal Statement

10 Steps to Writing Your Best Personal Statement The Personal Statement demands a lot of the college applicant - to present themselves fairly but favorably, to articulate to those things that inspire them, to capture their character and personality, and to do it all in 500 carefully chosen words. No wonder so many find this to be a painful exercise. But with enough time, introspection, and careful editing, students sometimes learn as much about themselves as the reader does.

How students choose colleges

Admissions office probes applicants\' scary depths It turns out that it's not just me who thinks that sometimes seniors' final choice of college is - let's just say it - whimsical. After a year of visiting, touring, researching, discussing, and agonizing you'd expect a thoughtful, well-reasoned decision when the final college choice is made, but often when I ask them to explain why they made their choice, the reply is simply, "It just felt right."

It turns out that, when making decisions, emotion usually preceeds thought. Thus, we make choices based on our feelings, and THEN we try, sometimes unsuccessfully, to put words around our decisions. The admissions office at UNC Chapel Hill is tapping in to this research to find new ways to appeal to prospective applicants.

Summer: Time for new experiences

by Allison Matlack/DAILY NEWS CORRESPONDENT Summer opportunities abound for high school students and this can be the perfect time to take classes, explore career interests, hone athletic skills or become involved in volunteer work.

As with all extracurricular activities, how a student chooses to spend their vacation time reveals a great deal about their passions, talents and leadership skills. Students should carefully choose what it is that they want to do with an eye not toward "resume building" but to finding fulfilling experiences that will nurture their passions and allow them to pursue their interests.

For those academics who would like to move ahead in their coursework or to take a class that isn't offered at their high school, many independent schools and colleges offer summer sessions. Through these programs, students can take classes in subjects ranging from calculus to archeology to glass blowing. Independent schools, vocational schools and colleges offer courses for high school students ranging from single course options to full residential programs.

For those students who are more career-focused, the 10 weeks of summer provide a unique opportunity to explore interests through internships. Besides lending credibility to a resume, a summer internship is the best way to learn more about a specific career.

For those with a more entrepreneurial spirit, the summer months allow time to run a small business mowing grass, selling handmade T-shirts or running a dog-walking business. The organizational, leadership and executive skills that are required to run a successful business are especially alluring to colleges as well as to future employers.

Volunteering is another way to explore career interests and develop skills while helping others. For students who want to combine work with travel there are several groups that organize volunteer opportunities overseas. Rather than giving an hour or so of time each week over the course of the year, a focused volunteer effort in the summer can lead to a more meaningful and rewarding experience.

Many students enroll in programs overseas where they do any combination of study, travel, language immersion and/or volunteer work. For many, this is their first time traveling without their family and the rewards of overcoming the challenges of learning how to adapt to and appreciate the traditions and routines of another culture are profound.

For the athlete, sports camps are offered at many independent schools and universities and provide a tremendous opportunity not only to train with some of the best coaches in the country but also to take advantage of state-of-the-art athletic facilities. If you plan to be a college athlete, attend camps where the coaches from the colleges you are interested in applying to will be in attendance.

While summer provides myriad opportunities to explore one's interests and passions, it is important to plan ahead as many of these camps and programs will enroll quickly.

And be sure to leave plenty of time for recreation and renewal!

To learn more about this topic, AHP Educational Consulting is offering a free seminar - "Summer Opportunities for High School Students" - on Wednesday, June 9, from 3 to 4:30 p.m. at their offices at 490B Boston Post Road, Sudbury. To reserve a spot, call 978-261-1443.

Tim Lee and Allison Matlack are educational consultants at AHP Educational Consulting on Rte. 20 in Sudbury. For over 30 years, AHP has guided students through the college search and application process. For more information, call 978-443-0055 or visit www.ahpeducationalconsulting.com.

Copyright 2010 The MetroWest Daily News. Some rights reserved

The Upside of Rejection

I truly don't know what to say to my clients when they receive the dreaded letter telling them they've been denied admission to their first choice college. I know I could say that some wonderful schools have admitted them, that thousands of other students are sharing their pain, that years from now their misery will be a distant memory, or that they will come through this experience and be all the stronger for it. But, while all these things are true, I can hear my words ringing hollow in their ears - these are not the words they want to hear. It is anticipated that next year's freshman class will hit a record breaking 2.9 million students and colleges have received more applications than ever before. Harvard accepted a mere 6.9% of its undergraduate applications and Stanford's accepted only 7.2%. The University of Chicago saw a 42% increase in applications this year and accepted only 18% of those, down dramatically from the 27% of the applicant pool that received acceptance letters just last year. So, those finding themselves holding the "thin envelope" are in good company.

Few students seriously consider what they will do if they aren't accepted at their first choice school. While they will talk about the merits of their Plan B colleges, it is rarely with the passion or intensity with which they describe their dream school. So, after months of working hard to put together an application packet that seemed like the ticket to admission, it's hard not to ruminate on what could have been done differently or better. But a more productive response is to seize this opportunity to reconsider your options.

First choice schools aren't the only doorway to a bright future. Myriad opportunities await and chances are that you are holding acceptance letters from several wonderful colleges. Now that you must rethink where you want to go, give each of these schools the careful consideration they deserve. Don’t give undue weight to the school’s name or reputation – focus instead on defining your own educational values, priorities, and ideals to determine which school is the best match for you.

Don’t let this experience change your assessment of yourself. Those schools that accepted you value and recognize the ways that you will contribute to their communities. Colleges provide far more opportunities for internships, travel, research, athletics, social and extracurricular activities than any one student could ever exhaust. More important than the school you go to is what you make of your experience while you are there.

Where my words commonly fail, perhaps the oft quoted wisdom of Warren Buffet might bring some solace. Years after being rejected by Harvard Business School, Mr. Buffet reflected, "The truth is everything that has happened in my life... that I thought was a crushing event at the time, has turned out for the better."

So, congratulate yourself for getting a rejection letter. That means that you stuck your neck out, took a risk, and tested your upper limits. And some college is eagerly awaiting your arrival.

Reprinted with permission from Metrowest Daily News.

Tending to the Final Details

For most seniors, college applications will be complete and in the mail by the end of this month and the long, sometimes arduous, hopefully rewarding process of applying will be finished. Almost. While the lion's share of the work is done, there are still some important details to attend to.

First and foremost, remember that you are not "in" college until you walk through the doors on the first day of school. To make sure that accepted students remain focused on their academics and keep working to their best abilities, college acceptances are made with a contingency - if the student's grades decline appreciably the school reserves the right to rescind their offer of admission.

Colleges also retain the right to rescind admissions offers to students who engage in serious misconduct, either in or out of school. So, while Senior Spring is certainly a hard-earned privilege and a special time for graduating students to savor their last few months of high school, students need to continue to be on their best behavior.

For those seniors who have been placed on wait-lists at their first choice school, this is not a time to be passive and take the "wait and see" approach. Wait-listed students need to be strong advocates for themselves. It is important to be in contact with the admissions office to let them know that their school remains your first pick. Begin by writing a letter explaining why this college is the best match for you. You may want to follow up by making a call to the admissions office to verbally state your case. Guidance counselors can also be solicited for help to make a phone call or write a letter on your behalf.

Finally, you should also send news of any positive changes in your status. If you were just elected captain of the volleyball team, made district chorus or landed an amazing internship, let the admissions office know! The fact that you are still taking on challenges and enjoying new successes will speak strongly of your work ethic.

If you have been accepted early and know what school you want to attend, it is ethically appropriate to call all the other schools to which you have applied to withdraw your application, even if they haven't given you an answer yet. The sooner you let them know of your change in status, the sooner they will be able to give that acceptance to another student.

Finally, there are some administrative details that must be attended to. Be sure that your guidance office has the forms they need to send off your mid-year reports to colleges. For those applying for financial aid, it's time to file taxes and complete FAFSA forms. Be sure that you know your college's financial aid deadlines, and don't miss them.

Congratulations, seniors on the completion of your college process. But remember, there are a few details left to attend to - besides waiting for the mail to arrive!